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AACI CRI Call for Abstracts

AACI Clinical Research Initiative (CRI) Steering Committee is currently soliciting abstracts for the 9th Annual AACI CRI Meeting that will be held July 12-13, 2017, in Chicago, IL. This year’s meeting theme will focus on moving science forward and addressing the challenges cancer center clinical trials office leadership face when working with novel clinical trials. The purpose of the abstracts is to inform the CRI meeting audience about clinical trials office challenges and solutions implemented at the cancer centers.

Three abstracts will be selected for oral presentation at the meeting. Up to two authors of each winning abstract will receive complimentary meeting registration or a refund for a previously paid meeting registration fee. While AACI encourages collaboration with external organizations, only employees of AACI member cancer centers are eligible for complimentary meeting registration.

All authors who submit abstracts are encouraged to present and discuss their findings, as a poster, during the poster session and reception at the meeting. Information about the poster session is forthcoming.

Submission Requirements
1. The abstract's primary author must be from a current AACI cancer center. Members from more than one center or organization may collaborate to submit an abstract. For both the primary author and co-author(s), please list full first and last names along with credentials.  If the primary author and co-author(s) are from different institutions, please indicate which institution each investigator is associated with using a superscript number.
For example: Authors:  Rachel Jones, MD1; Jill Smith, PhD2; Brandon Lee, MPH3
Institutions: 1Cancer Center A; 2Cancer Center B; 3Cancer Center C

2. The abstract word limit is 500 words, not including the abstract title, author and institution names, and abstract section titles.

3. You may include within the abstract, one graphic element (e.g., a single photo, illustration, table or graph) no larger than 4” X 6”.

4. Please send your abstract as a Microsoft Word file. All abstracts submitted should be ready for publication. Please include the first author’s last name and the abstract title in the file name.
For example:  Jones_Data_management_ work_flow_suggestions.docx

5. The abstract due date is 5:00 PM PST on Tuesday, May 9, 2017.

6. Please submit via email to CRIabstracts@aaci-cancer.org

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Abstract FAQs
Why should I submit an abstract?
An abstract tells a story about how your center has addressed a clinical trials operational problem.  Since many AACI CRI cancer centers face similar obstacles, sharing your story helps promote practices leading to better efficiency and quality at other AACI cancer centers. 

Who can submit an abstract?
An abstract’s primary author must be from a current AACI cancer center.  Members from more than one center or organization may collaborate to submit an abstract.

What should I include in my abstract?
You may use the provided AACI CRI abstract template (see template here), or make sure the following information is included:   
- Background of the problem
- Goals or metrics
- Solutions implemented
- Results or conclusions from the steps implemented (good or bad)
- Recommendations, lessons learned  or next steps

Do I have to use the AACI CRI Abstract Template?
Using the CRI abstract template headings is recommended because they reflect the CRI steering committee’s abstract scoring rubric (see rubric here). 

May I submit an abstract presented at a past meeting?
Yes, if the abstract was submitted for a prior AACI CRI Annual Meeting, the abstract must be significantly updated from the initial submission.

Can I submit an abstract with research that is in progress/an interim analysis?
Yes, as with all abstracts, a description of data analysis must be provided to support your conclusions.

How do I submit my abstract?
Submit your abstract electronically in Microsoft Word format (please no Adobe PDFs) via e-mail to: CRIabstracts@aaci-cancer.org

Can I make changes to a submitted abstract?
No, submitted abstracts are final. Abstracts will be published in the format they are received, so please make sure that it is a final version when you submit it.

Are examples of other CRI meeting abstracts available for review?  
Yes, abstracts from the 8th Annual AACI CRI Meeting are available at: aaci-cancer.org/cri_meeting/2016_abstracts.asp and in the 2016 Abstract Book.

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Review Process
How are the abstracts scored and selected for presentation at the meeting?  
Abstracts are evaluated by at least two members of the AACI CRI Steering Committee using a peer-review process (see rubric here). The abstracts with the three highest scores will be chosen for presentation. 

When will AACI CRI notify applicants of their review outcome?
Abstract applicants will be notified in early June 2017.

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Poster Session: Size, Format, Logistics
What is the size requirement for the poster?
Posters may not exceed 24” x 36” (portrait) or 36” x 24” (landscape). 

What format or program should I use to develop my poster?
You may format your poster using a program of your choice. 

How will posters be displayed?
Standard poster boards will be provided.  Posters will be secured to the boards using tacks (provided on-site).  Posters are to be hung by the presenting author before the poster session and are to be removed by authors prior to the close of the meeting. 

Does AACI CRI require a hardcopy of my poster?
No, AACI CRI does not require a hardcopy of your poster. Any poster left on display at the end of the meeting will be discarded.

Do I need to submit an electronic copy of my poster to AACI CRI?
Yes, an electronic version must be emailed to CRIabstracts@aaci-cancer.org by 5:00 PM PST on Friday, June 30, 2017 to allow time for AACI to print handouts for distribution to meeting attendees during the poster session. Please email a full size version of your poster.

Are handouts of the poster required?
Although not required, handouts of the poster are recommended.  Past meeting attendees have indicated that handouts are helpful. AACI will print handouts of your poster if your poster is received by June 30.

What happens to my abstract after the meeting?
AACI CRI Annual Meeting abstracts and posters are published in a booklet that is distributed at the AACI/CCAF Annual Meeting, which is attended by cancer center directors, administrators and physician clinical leaders. By submitting an abstract and poster you give AACI permission to publish your abstract and poster. To view the 2016 book click here. They are also housed on the AACI CRI abstract/poster webpage for up to one year or until the next CRI Annual Meeting aaci-cancer.org/cri_meeting/2016_abstracts.asp.

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