The CADEx Planning Committee is currently soliciting abstracts for the 2025 CADEx Conference. This year’s meeting theme is Acquisition, Analysis, Action. The purpose of the abstracts is to inform meeting attendees about best practices in data collection, catchment area cancer surveillance, how organizations have built relationships to transform cancer care through public-private collaboration and technology innovation, and how artificial intelligence could be used to transform the future of data analysis within the catchment area.
Abstracts will be submitted and organized via three categories:
Abstract submissions may include a wide range of topics, including but not limited to sharing qualitative and quantitative data, GIS, epidemiology, community engagement that supports understanding local community and collecting, validating, disseminating data via community members, and related topics.
Three abstracts will be selected for oral presentation at the meeting. Up to two authors of each winning abstract will receive a complimentary meeting registration or a refund for a previously paid meeting registration fee. While AACI encourages collaboration with external organizations, only employees of AACI member cancer centers are eligible for complimentary meeting registration. Authors of accepted abstracts will have the opportunity to submit a poster, which will be on display during the poster session for attendees to view and will be featured on the AACI website.
September 3, 2024
Abstract requirements available
October 1, 2024
Online submission tool opens
November 4, 2024 | 5:00 pm Pacific time
Deadline to submit abstracts
December 2024
Abstracts selected for oral presentation; notifications sent to submitting authors
January 8, 2025 | 5:00 pm Pacific time
Deadline to submit an electronic copy of your poster to [email protected]
Please note: all dates are subject to change.
Faculty, staff, and students/trainees from AACI cancer centers, state cancer registries, and community sites are able to submit an abstract. Industry or corporate sponsors must partner with an AACI cancer center to submit an abstract. Authors from more than one center or organization may collaborate. For all authors, please list full first and last names. If the first author and co-author(s) are from different institutions or organizations, please indicate each investigator's institution using a superscript number, as in the example below:
Rachel Jones1; Jill Smith2; Brandon Lee3
1Cancer Center A; 2Cancer Center B; 3Cancer Center C
You must use the AACI CADEx abstract template to draft your submission. The abstract word limit is 500 words, not including the abstract title, author and institution names, and abstract template section titles. AACI is providing access to its institutional style guide to help authors standardize the format of all abstracts to simplify their review.
Authors will submit abstracts to a specific category. Please select the category that is the best fit for your abstract:
Note: If a reviewer believes your abstract is better suited for a different category, they may edit this selection.
All submitted abstracts should be ready for publication. Beginning in October, authors may submit abstracts using the online submission tool. If you have any questions, please contact [email protected].
The abstract deadline is 5:00 pm Pacific time on Monday, November 4, 2024.
The abstract template is available in Word and PDF format. Authors are encouraged to submit completed abstracts in Word format.
Why should I submit an abstract?
An abstract tells a story about how your center has addressed a catchment area data science problem. Since many AACI cancer centers face similar obstacles, sharing your story helps promote practices leading to better efficiency and quality at other AACI cancer centers.
Who can submit an abstract?
Only AACI members are able to submit an abstract. However, AACI members may collaborate with other centers or external organizations to submit an abstract if they wish.
What should I include in my abstract?
You must use the provided CADEx abstract template and describe the following:
Your abstract should include specific details that provide a roadmap for other cancer centers to replicate your success.
Do I have to use the AACI CADEx abstract template?
It is highly recommended authors use the abstract template, as it requires the same information that will be collected in the online submission tool.
May I submit an abstract presented at a past meeting?
Yes. However, if the abstract was submitted to the 2023 Catchment Area Data Conference (CADC), it must be significantly updated from the initial submission. Changes may include project expansion, new or updated results, and/or completion of next steps.
Can I submit an abstract with research that is in progress/interim analysis?
Yes, as with all abstracts, a description of data analysis helps to support your conclusions. However, if you are providing an abstract where the data analysis is not available but other findings can support your solutions and/or lessons learned, the committee is interested in reviewing those abstracts as well.
How do I submit my abstract?
Beginning in October, authors will be able to enter information online using AACI's submission tool.
Can I make changes to a submitted abstract?
No. Abstracts will be submitted for review in the format they are received, so please make sure that your abstract is a final version when you submit it to AACI.
How are abstracts scored and selected for presentation?
Abstracts are evaluated by the CADEx Planning Committee, consisting of leaders from AACI cancer centers across the United States. The three top scoring abstracts chosen for oral presentation must address an issue that provides relevant solutions that can be shared or adapted by other AACI cancer centers.
When will applicants be notified of the outcome of their review?
Abstract applicants will be notified in December 2024.
What is the size requirement for the poster?
Posters may not exceed 24” x 36” (portrait) or 36” x 24” (landscape). If using an institutional template, please ensure the template sizing meets the AACI size requirement.
What format or program should I use to develop my poster?
You may format your poster using a program of your choice. If using an institutional template, please ensure the template sizing meets the AACI size requirement of 24” x 36” (portrait) or 36” x 24” (landscape). Submitted posters that do not meet this size requirement may be resized by the printer, which may affect formatting.
Poster templates will be made available for use after the online submission tool opens.
Do I need to submit an electronic copy of my poster?
Attendees enjoy viewing posters prior to the meeting. Your poster must be emailed to [email protected] by 5:00 pm Pacific time on Monday, January 8, 2025 for it to be displayed during the meeting. Please email a full-sized, 24” x 36” (portrait) or 36” x 24” (landscape) version of your poster.
Does the CADEx conference planning committee require a hard copy of my poster?
A hard copy is not required.
How will posters be displayed?
AACI will print and display posters for the start of the meeting. You and/or a co-author will have the opportunity to share your poster with attendees during the Poster Session on Wednesday, January 29.
What happens to my poster after the meeting?
Your abstract will be live on the AACI Abstracts and Posters webpage for one year and archived on the Past CADEx Meetings webpage for up to five years. By submitting an abstract and poster, you give AACI permission to publish these materials. You are welcome to take your poster home after the meeting.