The AACI CADEx Planning Committee recognizes that science is constantly changing and some research findings may not have been ready to share by the general abstract submission deadline. To provide an opportunity for conference attendees to share novel, high-impact research, AACI opened a submission period for late-breaking abstracts in December 2024.
The late-breaking abstracts submission period is now closed.
September 3, 2024
Abstract requirements available
October 1, 2024
Online submission tool opens
November 11, 2024 | 5:00 pm Pacific time
Deadline to submit abstracts
December 2024
Three winning abstracts selected for oral presentation; notifications sent to submitting authors
December 6, 2024
Online submission tool for late-breaking abstracts opens
December 24, 2024 | 11:59 pm Pacific time
Deadline to submit late-breaking abstracts
January 3, 2025
Late-breaking abstract submitters notified of acceptance to Poster Session
January 8, 2025 | 5:00 pm Pacific time
Deadline to submit an electronic copy of your poster to [email protected]
January 29, 2025 | 4:00 pm Pacific time
2025 AACI CADEx Conference Poster Session
January 30, 2025 | 1:15 pm Pacific time
Three winning abstracts presented during 2025 AACI CADEx Conference
Please note: all dates are subject to change.
All abstract authors who are registered by the late-breaking abstract deadline are welcome to submit an abstract. Authors from more than one center or organization may collaborate. For all authors, please list full first and last names. If the first author and co-author(s) are from different institutions or organizations, please indicate each investigator's institution using a superscript number, as in the example below:
Rachel Jones1; Jill Smith2; Brandon Lee3
1Cancer Center A; 2Cancer Center B; 3Cancer Center C
You must use the AACI CADEx abstract template to draft your submission. The abstract word limit is 500 words, not including the abstract title, author and institution names, and abstract template section titles. AACI is providing access to its institutional style guide to help authors standardize the format of all abstracts to simplify their review.
Authors will submit abstracts to a specific category. Please select the category that is the best fit for your abstract:
Note: If a reviewer believes your abstract is better suited for a different category, they may edit this selection.
All late-breaking abstracts should be ready for publication. If you have any questions, please contact [email protected].
The late-breaking abstract deadline is 11:59 pm Pacific time on Tuesday, December 24, 2024.
The abstract template is available in Word and PDF format. Authors are encouraged to submit completed abstracts in Word format.
How are abstracts scored and selected for presentation?
Abstracts are evaluated by the CADEx Planning Committee, consisting of leaders from AACI cancer centers across the United States. The three top scoring abstracts from the general submission pool are chosen for oral presentation and must address an issue that provides relevant solutions that can be shared or adapted by other AACI cancer centers.
Can my late-breaking abstract be selected for oral presentation during the abstract session at the 2025 AACI CADEx Conference?
No. As of December 6, three winning abstracts have been chosen for presentation at the conference on Thursday, January 30. However, late-breaking abstracts will be considered for inclusion in the conference poster session on Wednesday, January 29.
When will applicants be notified of the outcome of their review?
Three winners will be notified in December 2024 and invited to present their abstracts at the conference on Thursday, January 30. Late-breaking abstract submitters will be notified about their acceptance to the conference poster session by Friday, January 3.
What is the size requirement for the poster?
Posters may not exceed 24” x 36” (portrait) or 36” x 24” (landscape). If using an institutional template, please ensure the template sizing meets the AACI size requirement.
What format or program should I use to develop my poster?
You may format your poster using a program of your choice. If using an institutional template, please ensure the template sizing meets the AACI size requirement of 24” x 36” (portrait) or 36” x 24” (landscape). Submitted posters that do not meet this size requirement may be resized by the printer, which may affect formatting.
Do I need to submit an electronic copy of my poster?
Attendees enjoy viewing posters prior to the meeting. Your poster must be emailed to [email protected] by 5:00 pm Pacific time on Wednesday, January 8, for it to be displayed during the meeting. Please email a full-sized, 24” x 36” (portrait) or 36” x 24” (landscape) version of your poster.
Does AACI require a hard copy of my poster?
A hard copy is not required.
How will posters be displayed?
AACI will print and have the posters on display for the start of the meeting. You and/or a co-author(s) will have the opportunity to share your poster with attendees during the Poster Session on Wednesday, January 29.
What happens to my poster after the meeting?
Your abstract will be live on the AACI Abstracts and Posters webpage for one year and archived for up to five years. By submitting an abstract and poster, you give AACI permission to publish these materials. You are welcome to take your poster home after the meeting.